AMATEUR RADIO ASSOCIATION
Amended February 17, 2005 & March 16, 2017
Section 1. The name of the corporation shall be Stonewall Jackson Amateur Radio
Section 2. The existence of this corporation shall be perpetual.
Section 3. The address of the corporation shall be P.O. Box 752, Clarksburg, WV.
Section 4. The purpose of the corporation shall be to further the exchange
information and cooperation among members to promote radio
knowledge, comradery, and individual operation efficiency, and to
conduct club programs and activities as to advance the general interest
and welfare of amateur radio in the community.
Section 5. The corporation shall be a non-profit corporation.
Section 6. Roberts's Rules shall govern all official proceedings at meetings.
Section 1. The association shall be controlled by a board of directors which shall
consist of seven members. Four of the directors shall be the officers of
the association: president, vice-president, secretary, and treasurer.
The remaining three members of the board of directors shall be elected
by the membership.
Section 2. Elections shall be held bi-annually (every (2) two years) for the offices
of President, Vice-President, Treasurer, Secretary, and the three (3)
members of the board of directors as follows:
(a) At the September meeting of the year of election, a nominating committee
consisting of three members shall be selected by the President. Any
member of the organization with the exception of the President may
serve on the nominating committee.:
(b) The committee will present the nominations to the club at the October
meeting. There may be additional nominations from the floor. All members,
including current officers, are eligible for office. The President may serve
only two (2) consecutive terms.
(c) Upon a member request to the club Secretary, an official ballot shall
be sent to the member for voting purposes should he/she be unable to attend
the November meeting. Absentee ballots shall be received at the
club's P.O. Box prior to the November meeting.
(d) The election shall be held at the November meeting. A quorum of 5 is
necessary to transact association business, including elections. Each
member shall have one vote. A majority vote of all members present and
ballots received prior to the meeting will sufficient to elect association
officers. The vote will be made in descending order, beginning with the
President and proceeding through the Board of Directors.
(e) A counting committee will be appointed by the President, it shall
consist of three members, none of whom are running for office.
(f) The counting committee shall determine the results of the election
by opening and counting all ballots, including those absentee ballots
received prior to the meeting.
Section 3. Vacancies occurring on the board of Directors or in any elected office
shall be filled by special election at the next regular meeting.
Section 4. Directors or officers may be removed by a vote of three-fourths of the
membership present at a regular meeting, bearing in mind that a quorum must be
Section 5. The board of Directors shall meet at least once per year. All meetings
shall be called by the President or by a written request of two Directors.
Section 1. The President shall preside at all meetings of this association, and
conduct the same according to the rules adopted. The President shall endorse
due observance of this constitution and by-laws, decide all questions of order
and sign all official documents that are adopted by the club, and none
other. He / She shall appoint special committees and perform all other
customary duties pertaining to the office of the President
Section 2. The Vice-President shall assume all duties of the President in the
absent of the latter.
Section 3. The Secretary shall keep a record of the proceedings of all meetings,
keep a roll of the members, submit applications for membership, carry
on all correspondence, and read the communications at each meeting.
At the expiration of his/her term, the secretary shall turn over all items
belonging to the club to the successor. It shall be the duty of the
Secretary to keep the by-laws of the club and have the same with him/her
at every meeting. He / She shall cause all amendments, changes, and
additions to be noted thereon and shall permit the same to be consulted
by members upon request. All legal documents to include the Articles of
Incorporation shall be maintained by the Secretary.
Section 4. The Treasurer shall receive and receipt for all monies paid to the club.
Any two(2) officers shall sign all checks. The Treasurer shall keep an
accurate account of all monies received and expended. Once each
month, he/she shall submit an itemized statement of disbursements and
receipts. At the expiration of his/her term, the Treasurer shall turn over
all items belonging to the club to the successor. The Treasurer shall
comply with all tax statutes including any documentation pertaining to the IRS
Section 1. Applications for membership shall be submitted at a regular meeting
Applicant must express a willingness to abide by the laws and other
rules promulgated by the club. Members who do not comply with the
by laws may be removed from membership by a vote of three-fourths
of the membership present at a regular meeting.
Section 2. Regular meeting shall be held monthly at such place as the President
and Board of Directors shall order. A quorum of 5 is necessary to transact
association business. A majority vote of all members present at a
regular meeting is sufficient to transact business unless otherwise noted
in these articles. Special meetings shall be called by the President upon
written request of any five (5) club members. Notices shall be sent to
members concerning any special meeting and the business to be
Such notices shall be sent by telephone, ordinary postal delivery,
or via the Internet utilizing Electronic mail, so that the notice arrives
not less than 24 hours before the meeting time. It shall be the responsibility
of each member to keep the Secretary informed of his or her contact
information Phone number, Address & e-mail.
Section 3. A regular yearly membership fee, payable on or before January 1st, is
hereby assessed each member for the purpose of providing funds for
current expenses. This fee shall be determined by the Board of Directors
and approved by the membership. Any member not paying dues by
April 1st will automatically be dropped from membership. New members
joining during the fiscal year will be assessed for the remaining months
of the fiscal year. Newly licensed amateurs (first-time licenses) shall
upon application, receive club membership at no cost for the balance of
the fiscal year in which they receive their first license.
A sale, exchange, mortgage, pledge, or other disposition of all
or substantially all the property and assets of the association may be
made upon such terms and conditions and for such consideration as
may be authorized by the Board of Directors. The Board shall adopt
a resolution recommending such sale, lease, exchange, mortgage,
pledge, or other disposition and directing that it be submitted to a vote
at a meeting of members. This may be either a regular or special
meeting. Written notice stating that the purpose or one of the purposes
of such meeting is to consider the sale, lease, exchange, mortgage,
pledge, or other disposition of all or substantially all of the property and
assets of the corporation shall be given to each member entitled to vote.
At such meeting, the members may authorize such sale, lease
exchange, mortgage, pledge, or other disposition. They may fix or
may authorize the Board of Directors to fix any or all of the terms and
conditions thereof and the consideration to be received by the
corporation therefore. Such authorizations shall require the approval
of the majority of the votes which members present at such meetings are
entitled to cast.
After such authorization by a vote of members, the Board of Directors
nevertheless, at itís discretion, may abandon such sale, lease, exchange,
mortgage, pledge, or other disposition of assets, subject to the rights
of third parties, under any contracts relating thereto, without further
action or approval by the members.
The Constitution and By-Laws may be amended by vote of no less than two
thirds of the members present. Proposals for amendments shall be
submitted in writing at a regular meeting and shall be voted on and results
recorded in the minutes of the next following regular meeting provided a
reasonable attempt to notify all members of the intent to amend the
constitution and/or By-Laws has been made, prior to said meeting.
Any member may propose an amendment to the By-Laws following the procedure
outlined in this Article.
March 16, 2017 Amendments
ARTICLE II Section 2(g) deleted
ARTICLE III Section 3&4 modified
ARTICLE IV Section 2 modified
ARTICLE VI replaced
Along with some clerical corrections throughout.
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